ACRL New England Chapter News Online

ISSN 1527-0106

Winter 2004, Number 101

In This Issue (Home):

President's Letter

Board Meeting Minutes, November 17th, 2003

Meet the New Board Members

Interest Group Reports:
Access Services
Instruction

Spring Conference Announcement

NETSL Conference Announcement

ACRL/NEC Board Meeting Minutes
17 November 2003 - 10AM
Tisch Library, Tufts University

Present: Linda Collins, Marilyn Steinberg, Colleen Anderson, Christine Turner, Laurie Sabol, Regina Raboin, Mary McDonald, Kristin Djorup, Nancy George, Janice Wilbur

1. Linda welcomed everyone.

2. Minutes of September 17, 2003 meeting at Boston College were distributed and accepted. It was noted that minutes must be accepted by the Executive Board before they can be posted on the website. They can be approved online, however.

3. Report of Past President [Helena Rodrigues] - Helena has been ill and was unable to attend the meeting.

4. Report of the President [Linda Collins] - Dawn Thistle asked to remind Board members that she, Helena, and Judy Montgomery are serving as the Nominating Committee and are looking for two candidates for the offices of Vice-President/President Elect (3 year term), Secretary (2 year term), and Member-at-Large (2 year term). Candidates for Vice-President/President Elect and Secretary must be members of ALA/ACRL. Member-at-Large need only be a member of ACRL/NEC. The Election will be held in February. Dawn is also continuing her work on the revision of the manual.

5. Report of Vice President [Colleen Anderson] - Conference planning continues. Pro Quest has donated one thousand dollars and EBSCO has given five hundred dollars. The Conference Planning Committee will meet in December to set the cost of the conference. Registration forms will be available in January. Colleen will e-mail Martha Rice Sanders to remind her about inviting two current library school students from each of the three New England Library School Programs.

6. Report of the Treasurer [Marilyn Steinberg] - Marilyn handed out the most recent Treasurer's report showing a balance of $11,426.76 in the checking account and $6,204.18 in a certificate of deposit. She also mentioned that the tax exempt certificate should be available any day. She will fax a copy to any of the SIG Chairs who need it for the purchase of supplies.

7. Members at Large Report [Mary MacDonald] - Mary asked the Board if sending the calendar via e-mail was redundant since the information was available on the web site. There was agreement that sending the calendar via e-mail is an active form of distribution and therefore not redundant to additionally having it posted on the web. Mary mentioned that she would reach out to new SIG Chairs to include their meetings on the calendar.

8. Publications & Newsletter [Valerie Harper/Christine Turner] -The deadline for the next Newsletter is Monday, January 12th. Submissions should be sent to Christine Turner. In a review of the Board electronic mailing lists it was noted that the full ACRL/NEC list is managed by Paula Cary and Chris Smith at BU, the Board list is managed by Sarah Wenzel at MIT, and the Job List is managed by Mary McDonald at URI.

9. Constitution and Bylaws - After a busy year completing the revisions to the manual and to the constitution and bylaws, Judy Montgomery has resigned. According to the manual, this position is filled by appointment. It was suggested that one of the people who expressed interest in the Membership Committee has the experience to fill this position. Linda will contact them. Thank you Judy for all your hard work as both past Secretary and Chair of Constitution and Bylaws.

10. Membership [Laurie Sabol] - After many years in the position, Laurie Sabol has resigned as membership chair. A message to the listserve asking for volunteers triggered a great deal if interest and the Board had many letters of interest to consider. Board members took copies of all letters with them and will contact Linda Collins with their recommendations. Linda will then appoint a new Membership Chair.

11. Publicity - Val Harper & Christine Turner, working from the webmaster, publicity, and publications pages in the manual, looked into combining these responsibilities under the title of Communications. They have drafted a new version that describes the current formation of responsibilities of Publicity, Publications and Newsletter, and Webmaster. This revision to the manual will have to be voted on by the full Board as change to the Constitution and By Laws.

12. Access Services [Joyce Sullivan] - The Access Services Fall Program, "Musical Chairs, what's your hot topic?" went very well. The group met in two locations, Dartmouth and Trinity in CT. Joyce reported that the northern location was well attended and the discussion was lively.

13. Business [Kristin Djorup] - Welcome Kristin, the new Chair of the Business Librarians Interest Group. The Group is planning a meeting for May. It will be at Babson and will be the only meeting of the year. The cost will be under five dollars. The SIG is investigating the possibility of affiliated meetings with other area business groups.

14. Information Technology [Nancy George] - A meeting on Providing Library Services for the Distance Learner, is scheduled for Thursday, November 20th at Providence College. The group attempts to host four meetings per year and has their last one scheduled for June.

15. LOCI [Regina Raboin]- LOCI held a panel and roundtable discussion on Blackboard/Web CT and Course Reserves/E-reserves at the Tisch Library, Tufts University. Forty people attended. LOCI trys to host 2 meetings/year. Their Conference Reports and meeting notes are posted on their SIG Web Site.

16. NELIG [Christopher Cox] - NELIG announced its Fall Meeting to be held on Friday, November 21st at WPI in Worcester. The topic is Reaching New Audiences: Targeting Library Instruction to Diverse Populations and is free and open to all.

17. Legislative Representative [Janice Wilbur] - Janice continues to monitor the American Library Association Washington Office Newsline and shares all important legislative issues via the listserve. She plans to attend the Legislative Days held in Washington DC in May.

18. Old Business -
Outstanding Librarian of the Year
It was proposed that a Committee comprised of the President, VP, and a Member-at-Large Call for nominations and select the "Librarian of the Year'. The winner would be announced at the annual conference and would be presented with a certificate and check for $500.

- Eligible librarians would be current members of ACRL/NEC
- Involved in the organization or in the Special Interest groups in some capacity
- Award would recognize the achievements of the past year
- Their activities would promote or reinforce the value of Librarianship

19. New Business
Colleen Anderson has been meeting with Martha Rice Sanders to explore the possibilities of establishing a mentoring program. This will be discussed in detail at the next meeting.

The next full Board meeting is from 10:00 to 12:30 on Wednesday February 11th at Bryant College.

Respectfully submitted, Linda Collins, Acting Secretary.